Robert's Rules of Order shall govern all the proceedings.

Beginning of Eastern Iowa DX Association Constitution

EASTERN IOWA DX ASSOCIATION BYLAWS  · (Jan. 16, 2004)

I. CLUB YEAR:
The club year for the EIDXA shall run from October 1 through September 30 of the following year.

II. MEETINGS:
Regular meetings shall be held quarterly, normally in the months of January, April, July, and October at a time and place ordered by the President. The Executive Committee may call special meetings. A petition signed by at least 10% of the Full members requesting a special meeting, will require the President to call a special meeting, to meet within 6 weeks of receipt of the petition. The membership of the EIDXA shall be notified of all regular and special meetings at least one month in advance of the meeting via the EIDXA list server.

III. MEMBERSHIP:
A. Membership Classes:
The following is a list of the classes of membership in the EIDXA and required criteria for attaining each class of membership.

1. Associate Member.
  ·  a: A candidate for Associate membership must hold a valid amateur radio license; and
  ·  b: A candidate for Associate membership must hold Full or Life membership in the American Radio Relay League; and
  ·  c: A candidate for Associate membership must have an interest in DXing or Contesting; and
  ·  d: A candidate for Associate membership must never have been disqualified from DXCC membership; and
  ·  e: A candidate for Associate membership must have a permanent residence within 175 miles of Cedar Rapids, Iowa; and
  ·  f: An Associate member is encouraged to upgrade to Full membership in the EIDXA.

2. Full Member.
  ·  a: A candidate for Full membership must meet all of the requirements for Associate membership; and
  ·  b: A candidate for Full membership must provide proof of possession of QSLs from 100 DXCC entities with their application for membership. Proof may be a valid DXCC certificate, listing in the "DXCC Yearbook", a listing in the "Honor Roll" list published in QST or at least 100 QSL cards from at least 100 different entities, as defined in the current ARRL DXCC Entities List. This proof must be presented to the membership committee for verification with the candidate's application.

3. Inactive Member.
  ·  a: An Inactive member must be or have been a Full or Associate member in good standing;
  ·  b: When a Full or Associate member's permanent address is established outside of the 175 mile requirement, the member automatically becomes an Inactive member for the remainder of the club year;
  ·  c: Inactive membership status may be maintained indefinitely by payment of the regular annual dues as described in these by-laws;
  ·  d: Inactive membership status allows all EIDXA privileges except that the Inactive member may not vote or participate in contests for club aggregate scoring.
The Inactive member will receive notice of all club meetings and the club newsletter and will be eligible for club promotions;
  ·  e: Associate or Full members within 175 miles of Cedar Rapids, Iowa may be considered for transfer to Inactive membership under special circumstances.
Request for transfer to Inactive membership must be made in writing to the EIDXA Secretary-Treasurer.
  ·  f: An Inactive member may request reinstatement to their previously held class of membership to the EIDXA Secretary-Treasurer, provided the Inactive member again meets the requirements for that class of membership. A written petition for reinstatement is not required.

4. Honorary Member.
  ·  a: Honorary membership may be awarded to any individual in recognition of special service to the EIDXA or the DX community as a whole;
  ·  b: A two-thirds vote of the Full members present at a regular meeting of the EIDXA is required to confer Honorary membership;
  ·  c: An Honorary member receives a membership certificate and may use the club logo or club name to be identified as a club member; and
  ·  d: An Honorary member holds all the privileges of a Full member, but does not pay dues.

B. Application for Membership:
  ·  1. Petition for membership in the EIDXA shall be by written application on a form provided by the club. Incomplete applications will not be accepted. Dues for the full club year shall be included with the application.
  ·  2. The completed membership application must be submitted to the EIDXA Secretary-Treasurer.
  ·  3. The Secretary-Treasurer will forward the application to the Membership committee.
  ·  4. After review and consideration of the application, the Membership committee shall present the application to the club at the following regular meeting of the EIDXA with its recommendation.

C. Approval of Membership:
After properly submitting an application for membership, a candidate for Associate or Full membership in the EIDXA shall be granted that class of membership by a 2/3 vote of the Full membership in attendance at the next regular meeting. Candidates who are not approved for membership in the club will have the full year dues payment which was submitted with their application returned.

D. Upgrading from Associate to Full Membership:
To upgrade to Full membership, an Associate member must provide proof of eligibility for Full membership to a club officer or the membership committee prior to any regular meeting. If the President is satisfied with member's proof of eligibility, the President shall direct the Secretary-Treasurer to upgrade the member's record on the club membership roll to Full member. Additionally, the President shall cause the minutes of the next regular meeting of the club to show the upgraded membership status of the member.

E. Removal from Membership Rolls:
An Inactive, Associate or Full member who ceases to hold a valid amateur radio license at any time in the club year or who ceases to hold Full or Life membership in the American Radio Relay League at any time in the club year or who is disqualified from DXCC membership or who fails to pay the annual dues of the club by the start of the third regular meeting of the club year is automatically removed from the club rolls. The member will be notified by the Secretary-Treasurer of their removal.
A person removed from the club rolls will be reinstated to their previously held class of membership if the conditions which resulted in their removal is corrected.

F. Voting:
Votes on membership applications, club officer election/removal, and amendments to the constitution or bylaws may only be made by Full or Honorary members present. Full, Honorary and Associate members present may vote on all other issues.

IV. DUES:
Any regular annual assessment of each member may be made in accordance with Article IV of the EIDXA constitution for the purpose of providing operating funds for current expenses. The EIDXA Secretary-Treasurer shall inform all members in a newsletter item that the dues are payable at the first regular meeting of the club year. The Secretary-Treasurer shall notify any member not paying their dues by the end of the second meeting that they will be removed from the club rolls at the next meeting if the dues remain unpaid.

V. OFFICERS:

A. Election of Officers:
Officers shall be elected at the first regular meeting of the club year. Any office becoming vacant shall be filled by election at the next regular meeting.

B. Term of Office:
The term of office for each officer shall run from the end of the first regular meeting of the current club year to the end of the first regular meeting of the following club year.

C. Duties of Officers:

1. President:
  ·  The President shall schedule and preside at all meetings of this club and conduct same according to the rules adopted.
The President shall enforce due observance of this constitution and the by-laws, shall decide all questions of order, shall sign official documents adopted by the club, and shall perform all other customary duties pertaining to the office of President.

2. Vice President:
  ·  The Vice President shall assume all of the duties of the President in the absence of the President.
The Vice President is the editor-in-chief of the EIDXA newsletter. In this capacity, the Vice President shall cause a list of all honorary club members to be listed in the edition of the EIDXA newsletter published prior to the first regular meeting of the club year.

3. Secretary-Treasurer:
  · The Secretary-Treasurer shall keep a record of the proceedings of all meetings, keep a roll of the members including a continuous record of the status of membership for all members, carry on all correspondence, receive all written petitions for membership, and maintain the constitution and by-laws.
The Secretary-Treasurer shall receive and receipt for all monies paid to the club, keep an accurate account of all monies received and extended, and pay all bills authorized by the club or the Executive Committee.
The Secretary-Treasurer shall assume all of the duties of the President in the absence of both the President and Vice President. When acting as President at any meeting, the Secretary-Treasurer shall appoint another Full member to act as Secretary-Treasurer. When the term of the Secretary- Treasurer is concluded, the Secretary-Treasurer shall turn over all records and items belonging to the club to the Secretary-Treasurer-elect.

D. Executive Committee:
The Executive Committee may authorize expenditures of club funds of $100.00 or less per expenditure. Approval of a majority of the membership at a regular or special meeting, or by an e-mail vote, is required for all expenditures above that level. The Executive Committee shall appoint the members of the standing committees as directed in these by-laws.

VI. STANDING COMMITTEES:
Standing committees shall be made up of three (3) Full members appointed by the Executive Committee to serve staggered three year terms. The standing committees of the club and their functions are as follows:

A. Membership Committee.
The Membership Committee shall receive all applications for Associate and Full member from the Secretary-Treasurer immediately following the regular meeting where that application was presented. The Membership Committee shall consider and review each application to insure that the applicant meets the requirements for the class of membership applied for. The Membership Committee will then present each application to the club at the following regular meeting with its recommendation.

B. Audit Committee.

VII. NEWSLETTER:
The EIDXA newsletter shall be published and distributed to all Full, Associate, and Inactive members two weeks prior to each regular meeting. Honorary members may request e-mail distribution of the newsletter. The newsletter shall serve as formal notification of that forthcoming meeting.

VIII. Contest Scores:
All Full members, Associate members, and Honorary members living within 175 miles of Cedar Rapids, Iowa, are encouraged to submit their contest scores for EIDXA credit.

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